All student and associated financial records are considered confidential. Students' University records are established and maintained for administrative purposes. Access to these records is limited to the student and designated university officials as stated below.
Access to these records by other individuals requires the student’s explicit written consent, with the exception of the student’s parents or his/her legal guardian.
The determination as to whether a legitimate educational interest exists will be made by the custodian of the records on a case-by-case basis. Should contractual agreements between the student and external agencies sponsoring him/her require the release of these records to such agencies, the student must sign a release letter to that effect once he/she is admitted to the University.
A student working at QU is considered an employee of the University and, as such, is sometimes required to handle confidential materials. Therefore, he/she:
- Is not permitted to divulge any confidential information, and
- Is required to sign a statement of confidentiality prior to working at the university.
Intentional release of confidential information may result in disciplinary action against the student and could result in his/her suspension or dismissal from the university.