When handling Qatar University institutional information, please follow these guidelines:
- Keep in mind the terms and conditions of the Confidentiality Agreement that you signed. If have not signed one already, you should contact Human Resources and do this immediately.
- Understand the sensitivity of the information that you are handling
- Do not store sensitive QU information on unauthorized or personal devices
- If you need to send sensitive information by email, use some encryption mechanism to protect its privacy and confidentiality.
- Never send sensitive information to public personal email accounts such as Gmail or Yahoo!
- Never store sensitive information on public sites or public cloud services such as DropBox, Apple's iCloud, or Google Drive, unless you have taken proper precautions such as encryption and management approval
- Don't share sensitive information with others before authenticating their identity and always do it in a safe manner.
- Be extra careful when storing or sensitive information on USB or other movable media. Encrypt it at all times to limit the risk in case the media is lost or stolen
- Beware of exchanging USB memory sticks and ensure that programs do not automatically start from such devices
- Be extremely cautious before using USB sticks that you may have found, received as part of a promotion, or received from a stranger.
- Always ensure that you have multiple copies of original work, in case your computer or media are damaged, lost, or stolen
- Do not install unauthorized software on your work computer
- Do not leave documents with sensitive information lying on your desk where anyone can see or copy them
- Whenever you leave your computer, make sure you lock it. Ensure that your screen saver is password-protected as well.