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    Grants


    How to ...


    Investigators can seek support from the Pre-Award team to identify appropriate funding streams. Research funding is awarded on a competitive basis, potential applicants should seek the support of peers, college and the Office of Research Support to ensure that the highest quality application is submitted.

    The Pre-Award stage begins with the forming of an idea or a research question. Activities include identifying a sponsor (both internal and external), and developing and submitting a proposal through the approval process including:

    • Identification of potential funding sources
    • Technical proposal development
    • Budget development
    • Assessment of proposal for sponsors requirements and University policies
    • Proposals approval support
    • Final submissions to the funder

    Find Funding

    We can support in the identification of an appropriate funding source for the project. We are able to provide with resources and further information relating to research funders. With an international database of potential funding streams, we encourage those interested in seeking research funding to sign up to our Research Funding Alert

    Funder and Call Guidance

    Once you have identified the appropriate funding source, it is important to take some time to read through the specific criteria for specific schemes. Please ensure you read the general funders’ guidelines and strategy so you have a clear understanding of the funders’ long-term goals and can write your proposal to fit within this framework.

    Apply for Funding

    To apply for funding, we encourage you to speak to your head of department and associate dean of research within the College or Center Director. The Pre-Award can also offer support and guidance in developing your proposal. The first step is to fill in the Intention to Apply Form.

    Proposal Development

    Once you have worked within the college on developing your application, our Pre-Award team is happy to provide a review of the proposal, against the funders’ guidance. We will also assess the proposed budget and project structure to ensure that these are sustainable and meet with Qatar University policies.

    Internal Review

    Qatar University staff can gain a competitive edge in research funding competitions by engaging with Office of Research Support Review Program. ORS will connect researchers across disciplines, colleges, and organizations to provide an expert peer review that mimics formal multi-disciplinary review panels. All funding applications must be accompanied by the Intention to Research Form.

    Ethical Compliance

    Please Click here for more information.

    Approvals and Submission

    Before submitting a proposal, principal investigators must have sought approval from:

    • Head of Depratmet (if applicable)
    • Dean/ Director
    • Office of Research Support Director

    Alongside this, all proposals must comply with not only the research funders’ guidelines but Qatar University’s internal research policies, for more information please seek guidance from Qatar University Research Application Guidance Memo in addition to coming to speak to our Pre-Award team.

    Once you have sought the relevant approvals for submission, in most instances the proposal will be sent through to the Office of Research Support for final submission. Please review the 10 Day Rule information sheet for further information relating to this.

    Workshops

    The Pre-Award team can work with colleges/centers to offer strategic grant writing and development workshops year-round providing up-to-date information, helpful tips on how to improve the quality of application and direct access to previously successful proposals.

    Partner with Industry

    Qatar University encourages engagement with external partners as a mechanism for expanding the research activities and impact. If you are looking to form a research partnership please come and talk to the Pre-Award team who will be able to support you with this.

    Contact us

    For more information or support please contact us on the following email:

      pre-award@qu.edu.qa

    Internal Funding Resources


    External Funders


    Qatar Research, Development, and Innovation Council (QRDI)


    Industrial


    Information for Researchers
    • We can support you in the identification of your industry partner needs, what impact this will have on your research and on the organization
    • Facilitate the networking with appropriate industry partner and the development of cross-college/discipline interactions to innovate new opportunities for partnerships.
    • Drafting and negotiating the relevant agreements Inc. Non Disclosure
    • Supporting the development of the scopes of work
    • Support the understanding and compliance with universities policies for industrial partnerships
    Information for Industrial Partners

    A research partnership with Qatar University allows you to uncover solutions for your organization’s research needs, solve complex manufacturing problems, utilize world-class facilities, and find top talent–all in one institution.

    • We can support the start of a research partnership. Contact the Pre-Award Department and we can facilitate the process from beginning to end, including expanding an already established research partnership
    • Connecting you to faculty and researchers
    • Drafting and negotiating the relevant agreements Inc. Non Disclosures
    • Supporting the development of scopes of works
    • Serve as a guide to both new and existing partners to efficiently navigate the university’s processes to achieve desired outcomes with all parties

    Forms


    Information about


    Post Award Team

    The Post-Award team in the Office of Research Support provides a comprehensive Post-Award administration services to Qatar University (QU) academic community who have been successful in gaining external research funding. The day-to-day management of the projects is handled by Post-Award team members who:

    • Manage research projects ensuring that all sponsor requirements and deadlines are adhered to and that University regulations, policies and procedures are adhered to
    • Provide guidance, advice and support to researchers and academic departments
    • Review and approve administrative transactions in accordance with the award terms and conditions.
    • Review and finalize financial transactions with finance team; financial reconciliations, statements of income and expenditure, claims for research projects, accurate and timely billing
    • Monitor budgets, income and expenditure and identify any variances
    • Arrange and manage research project audits, liaising with internal and external auditors, ensuring clear audit trails with supporting data
    • Update the information in the grants management systems with budget changes, supplements, no cost extensions etc and maintain the central records of research projects
    • Provide support and advice on budgets, reporting requirements, costs, invoicing, expenditure eligibility, staffing, final reports and any other associated Post-Award issues to ensure good project management

    Any queries or problems arising during a project should immediately be brought to the attention of the Office of Research Support, namely the Post-Award specialists, whose responsibility is to assist QU faculty members in the administration of approved research grants.

    Grant or Contract Management

    The Office of Research Support has implemented the Oracle Grants Accounting (OGA), which went live on February 3, 2013. OGA is a module on the oracle system for managing grants and awards accounts.

    Once a grant/contract is awarded and agreement is finalized by the contracts and compliance team, the post award office will create the award/ project codes and budget on OGA, and will actively manage the project with all stakeholders; LPI, college and all administrative departments.

    The PI will have access to all his awards on OGA via post award team and can check all expenses related to each award/ grant whenever needed

    Grant or Contract Modifications

    If you require any amendments to your research projects, please contact the Post-Award Department, below is a list of the typical changes we would process for grant or contract. To action the below changes, please seek the relevant college approval using the appropriate forms in the link and send the approved form to the college representative in the Post-Award team.

    • No-Cost Extension
    • Re-budgeting / Budget Changes
    • Change of Principal Investigator
    • Changes in Research Plan
    • Transfer of Award/ Grant from another Institution
    Grant or Contract Closeout

    The closeout of a project is the process by which the sponsor/funding agency determines that all applicable administrative actions and all scientific work on the award have been completed. A grant/award is considered closed, once all of the requirements for final reporting and all deliverables have been fulfilled and accepted by the sponsor, and all income has been received. It is the responsibility of the PI:

    • To check the award document for all pertinent details about closeout procedures and dates
    • Submit the Final Technical Report of the project
    • Approve the Final Financial Report which is prepared by the Finance Department
    • Sign a closeout form confirming that all expenses/ reconciliation has been submitted to Post-Award team and Finance Dept

    Each PI is always welcomed to seek support from the Post-Award team, to complete the above tasks successfully, whenever needed.

    How to ...


    Contact us

    For all Post-Award inquiries, contact:

    postaward@qu.edu.qa

    We offer support, guidance and legal advice to research related activities. We work to provide advice on contractual obligations and interpret research agreements, complinace and policies, and contracts.

    Contracts


    The role of the Contracts team is to review a number of different types of agreements related to research activities including:

    • Research contracts
    • Collaborations agreements
    • Sub-award agreements
    • Non-disclosure agreements
    • Industrial agreements
    • Service and research contracts
    • Amendments to already signed contracts

    For more information on different types of agreements, please refer to the Research Contracts Factsheet.

    Compliance


    Our Compliance team works closely with both Pre and Post Award Departments to offer guidance and advice around the compliance with fund obligations (e.g., fund management agreement, sub-award contract, and conflict of interest) upon project initiation and at project milestones. An important role of the Compliance Department is to receive misconduct allegations and co-ordinate the investigations.

    Forms


    Contact Us


    For Contracts and Compliance, contact us on:

    researchcontracts@qu.edu.qa


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